where authorised under the Act or this Policy, it conducts Workplace Surveillance other than Monitoring; and Employees (including those in Campus Safety and Security) whose normal duties include review of camera footage and of building access (including use of building access devices); or any information or data created or managed on, downloaded to and stored on IT Resources, servers and other devices that the University supplies or otherwise makes available for use, including University email. "at work" includes where the employee is at a University Workplace whether or not he or she is actually performing work at the time, or at any other place while performing work for the University or utilising University resources or services; This report covers what workplace surveillance is, where it’s happening, how much it’s happening and who’s most affected by … violent content; the email is or contains a commercial electronic message, as defined in the Spam Act 2003 (Cth); Employees who are specifically authorised under this Part A to conduct Surveillance or to access Surveillance Information or Surveillance Records. it conducts Surveillance in the form of Monitoring in the Workplace; where authorised under the Act or this Policy, it conducts Workplace Surveillance other than Monitoring; and. Monitoring and surveillance in the workplace involves any form of observation or supervision of workers. It also includes routine review of that information or those records to ensure the integrity, security and service delivery of the University's systems, including IT Resources and Networks. These laws are intended to guide employers while also protecting employee’s rights. (4) This Policy applies to all current Employees, contractors, consultants and University controlled entities who have access to any University premises, equipment, or systems, including IT Resources and Networks. This is the current version of this document. racist content; and (5) The University may take disciplinary action, up to and including termination of employment, for any breach of this Policy. 8 December 2020 Covid has seen the rapid growth in digital technologies at work. Top of PageSection 2 - Definitions Computer surveillance … (26) The University is not required to give notice under clause (25)b if: by means of regular (usually every six months) reminder notifications to all Employees by the Vice-President, People and Advancement; pornography; if the request is for a purpose specified in clause 13(b): the proposed method and length of Surveillance or access to information and records is reasonable and appropriate in the circumstances; and by means of an online notice referring to this and other relevant policies when an employee activates their University account for the first time; Since the employer owns the computer network and the terminals, he or she is free to use … (9) The University carries out Surveillance in the form of Monitoring to ensure: (10) In the course of carrying out Monitoring, the University collects, creates and stores records and information (including logs, images, backups, and archives) using any one or more of the following methods: (11) In carrying out Monitoring, the University records and stores information and creates records (including reports) in relation to the following that are Surveillance Information and Surveillance Records for the purposes of the Act: (12) The University may from time to time: (13) The University may use or disclose Surveillance Information or Surveillance Records for purposes authorised under the Act and in accordance with the procedures set out in Section 4 of this Policy. The purpose of this paper is to examine the relationship between EMS in the workplace on … "Policy" means this Workplace Surveillance Policy and includes any Schedules or attachments; "Surveillance Record" means a record or report of Surveillance Information; This includes logging access at specified wired and wireless data points; emails sent or received using University email accounts or through University servers, storage volumes, download volumes, browsing or downloading history on IT Resources; and. To view historic versions, click the link in the document's navigation bar. 4, No. how it will be carried out; Section 1 - Purpose and Context the health, safety and welfare of University Employees, students and visitors, for example, by installing fixed cameras throughout University campuses; the integrity, security and service delivery of its systems and Networks; and. Under the Act, surveillance of an employee’s computer use can only be carried out where: 1. the Director, Audit and Risk Assessment. However, and for the avoidance of doubt, Monitoring does not involve actively investigating or keeping track of an individual or his or her activities. Prohibited Surveillance Part A - Authorisation blocking emails or internet access of an employee except as permitted under the Act and University policies, including Part C of this Policy. Whether for productivity or for security reasons, an employer can protect its economic … Be direct to the point of your discussion so employees can easily identify the purpose of the policies that you … the Senior Deputy Vice-Chancellor; the University Secretary and General Counsel; or "Malicious Content" means content of a profane or inappropriate manner including, but not limited to: compliance with its legal obligations, including reporting obligations. "University" means Western Sydney University; (3) This Policy constitutes the provision of notice to Employees of the University's Workplace Surveillance under the Act. (12) The University may from time to time: Workplace monitoring is not a new thing, even though how companies monitor employees has changed drastically along with technological advancements. Camera Monitoring - the University has installed fixed security cameras throughout all campuses, both inside and outside of buildings and other facilities. if the University intends to prevent delivery of an email, the University gives the employee notice (which can be by email) that delivery of the email will be blocked. Surveillance Consisting of Monitoring "Workplace" means any University premises, or any other place, where employees work, or any part of such premises or place. the type of Surveillance or new form of Monitoring to be carried out; Tomczak’s adviser, Tara Behrend, associate professor of I-O psychology at George Washington University and an expert on privacy and ethical implications of workplace monitoring, said that not all surveillance … For the avoidance of doubt words or terms used in this Policy have the same meanings given to them in the Act. Workplace monitoring is a practice that involves keeping an eye on activities and conditions in a workplace for health, security, and business reasons. Rated 5 / 5 based on 69511 … This is the current version of this document. "Surveillance" of an Employee means surveillance of an Employee by any of the following means: wired and wireless data point connections installed in University buildings. for legitimate purposes related to the employment of Employees; for the legitimate business activities or functions of the University, including internal inquiries and investigations of alleged unlawful activities or activities that are alleged to be in breach of any University rule, policy or code of conduct or in breach of a person's duties to the University as its Employee; for use or disclosure in any legal proceedings (including an inquiry by the. More … These cameras (including any casings) are not covered or hidden, and Monitor activities on an ongoing and continuous basis; Computer Monitoring - the University conducts ongoing Monitoring of the following: University email accounts, and emails sent or received using a University email account or a University server; internet usage, including browsing history, content downloads and uploads, video and audio file access, and any data input using the IT Resources; and. the request is for a purpose specified in clause (13); Surveillance and monitoring in the workplace is now commonplace due to the increase of surveillance technology (CCTV) being used for employee safeguarding, enhance security of a building and as a … Notice has been given to the employee in advance; and 3. tracking surveillance, which is surveillance by means of an electronic device the primary purpose of which is to monitor or record geographical location or movement (such as a global positioning system tracking device); content that harasses, threatens or bullies a person; in the case of Monitoring by cameras, by means of physical signage at the entrances to or within campus grounds; by obtaining a signed acknowledgement when an employee commences employment; by means of regular (usually every six months) reminder notifications to all Employees by the Vice-President, People and Advancement; by means of an online notice referring to this and other relevant policies when an employee activates their University account for the first time; for new methods of Monitoring, specific written notice to all Employees (which may be given by email) at least 14 days before that routine Monitoring commences. disclosure to a member or officer of a law enforcement agency for use in connection with the detection, investigation or prosecution of an offence; where otherwise required or authorised by law to do so (for example, if the University is required to comply with a search warrant or subpoena); where the University considers this is reasonably necessary to avert a serious and imminent threat of: damage to property (including disruption to the University's business, systems or operations). serious violence to a person; (1) The purpose of this Policy is to describe the circumstances in which the University conducts Surveillance of its Employees. in the case of Monitoring by cameras, by means of physical signage at the entrances to or within campus grounds; (13) The University may use or disclose Surveillance Information or Surveillance Records for purposes authorised under the Act and in accordance with the procedures set out in Section 4 of this Policy. "Surveillance Information" means information obtained, recorded, monitored or observed as a consequence of Surveillance of an Employee; (23) A notice under clause (21) e. or (22) must be given or authorised by either the Chief Information and Digital Officer or the University Secretary and General Counsel, and must specify: (24) Written notice to an employee under clause (22) will not be provided: (25) The Act prohibits the University from blocking an employee from accessing the internet or sending or receiving emails unless: (26) The University is not required to give notice under clause (25)b if: Copyright © 2003-2017 Western Sydney University - ABN 53 014 069 881 - CRICOS Provider No: 00917k contact | disclaimer & privacy. GUIDELINES i. a Vice-President; connection of devices (whether or not owned by the University) to IT Resources and the Network. Tracking Monitoring - the University does not Monitor or track the location or movement of individual Employees. In the course of normal … access, use or disclose information or records obtained in the course of Monitoring for Surveillance in relation to individual Employees. mobile telephones, hand-held radios, laptops, tablets and similar devices; "Monitoring" is a form of Surveillance, and means the collection or storage of information, or the creation of records, in a routine and passive manner. it creates, accesses, uses and discloses information or records in relation to Surveillance, including as part of Monitoring. the University regards the content of the website or email, including any attachment, as menacing, harassing or offensive, for example, pornographic, gambling or terrorist websites; the email is or contains a commercial electronic message, as defined in the. (2) The Workplace Surveillance Act 2005 (NSW) regulates Surveillance of Employees at work by means of camera, computer, and tracking devices, and requires that Employees be notified as to the nature of that Surveillance. 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